No more plan-room chaos.
The document retention period for facility documents is much longer than most other industries. Depending on the age of the structure, documents must be kept for decades. Blueprints and drawings are very difficult to manage and store. Not only do they take up a lot of space, but they are also hard to locate when needed. Digitizing and indexing files makes documents accessible.
No more outdated documents.
Facilities are not static. They are working buildings and campuses and changes are constantly being made. New as-builts help you avoid costly mistakes. During renovation projects, many change orders occur when information is lost or outdated. Existing condition surveys keep records complete and current.
No more lost data.
All too often there is often only one copy of a paper document. The information could be lost forever if they become damaged or misplaced. Maintenance and engineering staff changes mean that no one knows where to find information – or if it even exists. A digital archive closes the knowledge gap.